CORPORATIONS

Relativity is the web-based enterprise document review and management solution well-suited to helping corporations reduce the risks and control the costs associated with e-discovery. As the industry’s most flexible review platform, Relativity by kCura allows corporations to customize review workflows specific to the needs of the business and the matter. These workflows can be automated and linked to custom validation logic, helping ensure work product that is repeatable, defensible and easily audited.

Custom workflows can be saved as templates and deployed for new matters internally, or to any of kCura’s global install base of law firms and premium hosting providers. With more than 70 full-service litigation support service providers offering Relativity hosting services in North America, Europe, Asia, and Australia, companies have a range of options for outsourcing. This array of outsourcing venues also helps reduce dependency on a select number of law firms or service providers when it is necessary to host projects externally. Relativity partners range from strong regional and national providers to multinational consultancies.

Relativity is certified by RSA to provide two-factor authentication. Combined with 128-bit SSL encryption and a granular security model, this allows for complete collaboration between a corporation and its external counsels, experts and third parties, implemented in a single document repository with the comfort of having the data secured as required by role. Electronic discovery review costs are impacted significantly by custom validation logic, as well as by coding rules that enforce consistent decisions, prevent coding collisions, and reduce costly review errors and QC time. Additionally, coding decisions can be automated across related documents. Native file viewing technology alleviates the time and cost associated with processing native files to TIFF or PDF images before review. Relativity’s powerful clustering feature accelerates review by sorting documents into conceptually related subsets, instantly pulling together all documents of similar subject matter and giving context to a document collection. Costs can further be controlled by the efficient management of structured information, historical data and other related matter and corporate information through Relativity’s Dynamic Objects framework.

Assistant General Counsels for Litigation (AGCs)

AGCs in charge of litigation are challenged with managing, tracking and reporting on massive amounts of corporate data. All of this corporate litigation data exists in many different locations, follows different processes, and is accessed by parties with varying deadlines and requirements.

Relativity’s secure web-based architecture allows AGCs to maintain one central repository of litigation data for the firm and gives them the ability to collaborate easily with external counsel and experts. Each group in the system sees only the documents and features to which they need access, and all work product is completely secured.

AGCs and their teams can construct and modify validation methodologies and best practices to simplify and standardize workflow processes that result in repeatable and defensible work product. When a successful workflow has been established, templates can be saved, built into the platform for future cases, and rolled out to all external parties. This provides a uniform process, no matter which law firm or contract review group is working with the documents.

Relativity’s Dynamic Objects feature set allows AGCs to create custom applications to manage more than ESI. All activity related to the identification, collection, review, analysis and production of a data collection can be tracked and monitored through Relativity Dynamic Objects. This includes litigation holds, collection activities, chain of custody, pleadings and other court documents, witness information, timelines, historical subjective coding decisions, contract reviewer statistics, and more. Predefined and customizable reporting and auditing give AGCs easy avenues to track access, decision making and reviewer productivity. Combining Relativity Dynamic Objects and Relativity’s reporting capabilities gives AGCs a tool to track historical designations for key custodians in previous reviews. In scenarios during which multiple matters are being reviewed at different law firms with overlapping custodians, this capability can help reduce risk by ensuring that documents are being designated consistently among the firms. It can help save time and money by providing external counsel involved in new matters with knowledge already gained from previous reviews.

Litigation Support Managers

Relativity is a compelling solution for litigation support managers concerned with the costs and challenges of integrating an enterprise solution into existing IT infrastructure and practices. Relativity runs on a standard Microsoft infrastructure, without any proprietary components to manage.

This means it easily can be integrated into the firm’s existing IT infrastructure and managed by the same IT professionals responsible for other enterprise systems, thus reducing personnel and training costs. A corporation’s preferred backup and recovery methodologies can be applied to Relativity. The enterprise license model for corporations is horizontally scalable, allowing the firm to bring on as many hardware components and as much storage and processing capacity as needed, without the cost of any additional server- or processor-based license fees.

Relativity supports industry-standard data load formats, as opposed to any specialized data format requirements. Thus, data easily can be migrated from other, similar platforms or processed for import into Relativity by the corporation’s ESI processing applications or preferred litigation support vendor. As the industry’s most flexible review platform, Relativity allows Litigation Support Managers to customize the interface and workflow to the needs of individuals and groups of users. Superfluous features and data disappear from the interface entirely. A user is also guided through the predetermined workflows, therefore saving considerable time with respect to end user training.

Efficient workflows can be saved as templates. Litigation support managers can then build, customize or implement the templates for different types of matters to quickly address new matters and reduce the inefficiencies of repeatedly building similar databases. These templates and workflows can be used to provide productive and manageable workflows to external counsel and contract review companies.

The addition of Relativity Analytics features – such as clustering, which automatically sorts documents into conceptually related subsets – delivers further benefits and cost savings to the corporation by accelerating the linear review process. Relativity Analytics can also be used as an automated QC measure to compare human decisions to results from the concept engine, impacting both speed and accuracy.

HR, Security and IT Professionals

For those professionals frequently involved in collecting and reviewing corporate data for internal investigations, Relativity provides investigative capabilities at a nominal cost. Relativity’s Dynamic Objects feature set allows staff to import and analyze structured data from other enterprise HR and database systems at the corporation.

Relevant details and documents, such as employment history, department, and organizational structure, can be imported, tracked and maintained in Relativity. Templates for specific types of investigations can be saved, reused and standardized for all incidents. Chain of custody and collection details easily can be monitored, and if the matter goes to litigation, these details can be carried forward automatically to the discovery database.

By implementing Relativity Analytics, HR, security and IT professionals add a powerful e-discovery tool to the analysis of corporate data. Through Relativity Analytics’ categorization feature, staff can store examples of potentially or known harmful documents, such as e-mails and documents that have caused issues in the past (harassment, malfeasance, IP theft, non-compete and disclosure violations). Based on these historical examples, Relativity can analyze a collection of corporate documents and folder anything from the collection that is conceptually similar to past harmful examples. This allows the HR team to maintain a repository of problem documents by issue, thus speeding the identification of red flags during an investigation.

When time is the most precious resource in an internal investigation, Relativity Analytics can be a major advantage.